Know what you've got. Wherever it is.
Sapien's Digital Paddock Book is purpose-built for large-scale livestock enterprises. Replace spreadsheets and paper records with real-time inventory visibility across every paddock, every property, from muster count-outs to year-end trading statements.
Years in the industry
Working with northern pastoral enterprises since the early 2000s
Real-time shared records
One consistent picture across your whole enterprise
Paper required
Replace muster worksheets, spreadsheets and count-out books
Running stock across big country shouldn't mean flying blind on numbers
Extensive operations manage tens of thousands of head across vast properties, often with lean teams and complex muster logistics. Keeping an accurate picture of what's where, and what it all means on paper, is harder than it should be.
Most properties are still relying on paper count-outs, station hand notebooks, or patchy spreadsheets that only one person understands. When a muster is done and the trucks have left, how confident are you in the numbers?
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Paper records that live in someone's ute
Muster count-outs done on paper, re-keyed later, if at all. One missed animal means the whole picture shifts.
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Spreadsheets that only work for one person
Excel-based paddock books that break when someone leaves or a column gets moved. No shared visibility, no audit trail.
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No single view across the whole operation
Multiple properties, multiple systems, multiple people, and no single source of truth for stock counts by paddock.
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Stocktypes that don't keep up with time
Manual updates to age classes that drift out of date, leading to inaccurate inventories when it matters most.
The Sapien paddock book is designed to capture these numbers in the way the animals are handled. No virtual paddocks, no complicated moves for every stock type, just the muster summarised on a single page so you can sanity check before committing.
Rob Bernabe
Head of Product, Sapien Technology
Designed with extensive pastoralists
Everything you need to run a clean set of books
Six integrated capabilities that work together to give you a complete, current picture of your livestock inventory, without the admin overhead.
Paddock & Property Overview
View your full inventory on a paddock map or list, broken down by Stocktype. See your complete inventory at property level at any time, no recalculating required.
Muster Recording
Round 1 and 2 entry with mustered in/out, culls and castrates, weaners, and lost and found summaries. Review complete records of every past muster on one page.
Animal Movements
Drag-and-drop paddock moves, purchase entries, death records, sales and inter-property transfers, with despatch notices containing NVDs and carrier details sent automatically.
Reporting Suite
Trading statements, branding and weaning reports, sales and transfer reports including transporter details. Everything you need for the accountant, the bank, and the board.
Automated Birthdays
All stock types roll over on an annualised birthday, automatically, to keep your inventory accurate year-round without manual age-class updates.
User Roles & Access
Owner and Manager tiers with access controls by property. Delegate access across properties and teams without losing oversight or data integrity.
Built for the way an extensive muster actually works
Extensive pastoralists run big mustering operations, large mobs, multiple stock types, bulls, breeders and young stock all drafted at once, with trucks ready to cart. The Sapien Paddock Book is designed around this reality.
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1
Count out by mob
Enter the counts on a single "count-out" page, organised the way the animals are handled, not the way a software designer imagined it.
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2
Capture type changes and departures
Record weanings, cull movements, castrations, and truck departures, all in the one system, not a separate application.
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3
Sanity check before committing
The whole muster is summarised on a single page so you can review counts, spot discrepancies, and confirm before the records are locked in.
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4
Reconcile losses
Lost and found tracking lets you reconcile each muster, building knowledge of mustering efficiency and identifying paddocks where fence integrity needs attention.
Muster summary screen, full operation on one page, with counts by stock type before final commit.
Request a Sample Report
Enter your details and we'll send you a sample Paddock Book muster report so you can see exactly what the output looks like.
Every part of the muster, accounted for
Six distinct movement categories mean nothing falls through the cracks, from the first drafting gate to the last truck off the property.
Mustered In
Record the mustering of single or multiple paddocks. Set starting counts to reconcile against, showing what each stock type had before the muster began.
Type Change
Track calves being weaned, heifers and breeders being culled. The system maintains accurate counts of your active breeding herd separate from non-breeding stock destined for sale.
Returned
Capture the head counts of animals returning to paddocks after processing. Ready for the next muster with an accurate opening count.
Branded
Track reproduction rates with new brandings. Record calves returned with mothers and cleanskin weaners, your branding percentage calculated automatically.
Departed
Record head counts trucking for sale or transfer, with despatch notices containing NVDs and carrier details automatically sent to the receiving property.
Lost & Found
Reconcile the muster to flag abnormal losses or missing animals. Build knowledge of mustering efficiency over time and identify where fences need attention.
Three estimates of the same herd
In extensive operations, a perfectly accurate inventory rarely exists. Distance, incomplete musters, and time all intervene. What the business actually works with are estimates, different interpretations of the same underlying facts, each created for a different purpose.
The Paddock Book
The Cattle Book
EID/Bang Tail Audit
Get the Three Estimates Explainer
Enter your details and we'll send you the full explainer on how paddock book, cattle book, and audit estimates work — and which one to use when.
The muster team stays in the field. The office gets everything they need.
The people running your muster, the ringers, the contractors, the stockmen, they're good with cattle and horses and helicopters. They're not sitting at a computer. They've never been. The new KoolStock muster notes feature is built around that reality.
Now the muster team can capture everything on their phone, counts, paddock notes, voice-to-text observations, photos of tally sheets, photos of NVD forms, photos of loaded trucks. All of it stored against the date, yards, and paddock. When the muster is initiated in the office, the notes are already there. No phone call. No email. No chasing anyone down.
Voice-to-Text Notes
Speak the count-out instead of typing it. Works with standard phone voice-to-text, no special hardware, no training, no app learning curve.
Photo of Paper Records
If the tally was done on paper in the yards, just photograph it. The image is stored against the muster date and paddock, the office can read it and enter the numbers.
NVD & Truck Photos
Photograph the NVD form and the loaded truck before it leaves. Stored against the movement record, no paper to chase, no details lost between the yards and the station office.
Paddock & Yards Context
Notes are captured against the correct date, yards, and paddock, so when the office opens the muster in the Paddock Book, everything is already in the right place.
In the yards
Muster team runs the operation. Cattle worked, counted and drafted.
KoolStock captures it
Voice notes, typed counts, photos of paper or NVDs, all logged against the paddock and date.
Syncs to the cloud
Everything stored against the muster record, automatically, as it's captured.
Office initiates the muster
Opens the muster in the Paddock Book. Notes and photos are already there, ready to enter.
Muster committed
Inventory updated. Trading records current. Data visible enterprise-wide. No phone calls. No emails. Done.
Early Life
Calves & weaners
Breeding Female
Breeders & heifers
Non-Breeding
Steers & culls
Breeding Male
Bulls & sires
Inventory value goes beyond headcount
Animals are grouped by sex, age, and breeding status, and automatically progress to the next Stocktype on their "farm birthday." Your inventory reflects real-time value without manual updates.
- Plan pasture, feed and water needs more accurately by knowing the true class mix in each paddock
- Manage stocking rates with precision, not just total head, but the right breakdown for carrying capacity
- Align with financial reporting and valuation systems that require stock-class breakdowns
- Color-coded Stocktypes give instant visual recognition of what's in each paddock from the map view
- Automatic age-class rollover on the farm birthday, no manual updates needed through the year
See your whole operation at a glance
The paddock map gives you an immediate visual summary of stock distribution across your property, by paddock, by Stocktype, by count. No digging through spreadsheets.
Real-time Location
Know what animals are in which paddocks at any point in time
Accurate Counts
Stock numbers updated in real time as movements and musters are recorded
Audit-Ready
Complete records for trading, movements, deaths and musters, always current
Multi-Property
Switch between properties in the same account, one login, one picture
Paddock map view, color-coded by Stocktype, with head counts visible by paddock.
Built for enterprises, not just single properties
Whether you're managing 10,000 head across 2 PICs or overseeing a portfolio of pastoral stations, Sapien's Paddock Book scales with your operation, and gives you a consolidated view across all of it.
Multiple PICs, one account
Manage all your properties under a single login with a consolidated inventory view across the enterprise.
Inter-property transfers
Record transfers between your own properties with automatic NVD generation and receiving-property notification.
Delegated access
Owner and Manager roles give property-level access control, so managers see what they need without full enterprise visibility.
Shared access across your team
Multiple users can access the same records, the station manager, the bookkeeper, the owner, without anyone maintaining a separate copy or emailing spreadsheets around.
Works alongside your existing setup
No specialist hardware required. The Paddock Book works on standard computers and tablets, no complex installation or IT infrastructure needed on property.
Grows with your operation
Add properties and PICs as your enterprise grows, the system is priced and designed for scale.
The reports your business actually needs
Trading Statement
A complete accounting of opening numbers, purchases, sales, deaths, transfers, and closing inventory, by stock type, by property. Ready for the accountant at year end, and available any time during the year.
- Opening and closing inventory by Stocktype
- All purchases, sales and transfers reconciled
- Death and loss records included
- Printable and exportable formats
Branding & Weaning Report
Track reproduction rates with new brandings and weaning numbers, your branding percentage automatically calculated from muster records.
Sales & Transfer Report
Complete records of all outgoing stock movements, including transporter details and NVD references, ready for compliance and due diligence.
Muster History
Review records of every past muster, date, counts, departures and reconciliation, building an accurate picture of property performance over time.
Inventory Snapshot
Current stock numbers by paddock and property, at any point in time, for bank reviews, board reports, or your own planning purposes.
Request a Sample Trading Statement
Enter your details and we'll send you a sample trading statement so you can see exactly what your year-end reporting looks like out of the Paddock Book.
See it in practice, on your kind of operation
A Paddock Book demo takes about 30 minutes. We'll show you the muster workflow, the map view, and the reporting, and you can ask about your specific setup.
sales@sapien.com.auAdd KoolSoftware for individual animal data, crush-side recording, and full herd performance tracking